Society Rules

SENIOR WOMEN’S GOLF ASSOCIATION (SOUTH) RULES 2025

1. The Association shall be called "Senior Women’s Golf Association (South)".

2.(a) Applicants for membership shall, at the date of application:

• have attained the age of 50 years,
• be a member of a UK affiliated golf club,
• have a world handicap index of 21.0 or less,
• not be a member of another UK Senior or Veteran Golf Association.

2.(b) Applicants for membership shall submit a completed Nomination Form and be proposed and seconded by another member of the Association, both of whom must have been members of the SWGA (South) for at least two years. Alternatively, the Committee may use its discretion in approving new members.

2.(c) No member may propose or second more than one candidate in one year.

3. The management of the Association shall be vested in a Committee consisting of the President, Captain, retiring Captain (ex officio) for one-year, Vice-Captain, Honorary Secretary, Honorary Treasurer and six other members - five to form a quorum. In the event of a split vote, the Captain shall have the casting vote.

4. The Honorary Secretary and Honorary Treasurer shall serve for a maximum of three years and may be invited to continue for 1 year at the Captain’s request in exceptional circumstances.

5. Members of the Committee shall retire annually by rotation and shall not be eligible for re-election for a period of one year. Committee members shall serve for a maximum of three years unless taking office and may be invited to continue for 1 more year at the Captain’s request in exceptional circumstances.

6. Nomination for President and Honorary Members shall be endorsed by the Committee. The President’s term of office shall be two years which may be extended one further year at the request of Past Presidents in exceptional circumstances.

7. Any two members of the Association shall be at liberty to nominate a member to serve as Honorary Secretary, Honorary Treasurer or member of the Committee, having previously obtained the consent of such member or members. The name of each member nominated shall be sent, in writing, to the Honorary Secretary in time for the preceding July Committee Meeting (in advance of the AGM) for discussion and voting by the Committee.

8. The Captain shall, in consultation with the President, recent past Captains and the Vice- Captain, nominate a member to be the next Vice-Captain.  The nomination shall be approved by the Committee before the member is elected at the Annual General Meeting.

9. The financial year shall run from the 1st October to the 30th September.

10. The Annual General Meeting shall be held towards the end of the calendar year at which time the annual accounts of the Association shall be presented and approved. At such Annual General Meeting officers for the ensuing year shall be elected and the ordinary business of the Association transacted.

11. Voting at the AGM shall be by poll or signed proxy. Proxy forms will be available to download on the website prior to the AGM and must be returned to the Honorary Secretary by 9am on the day of the AGM.  Any proposal that is voted on at the AGM shall be passed by a simple majority of votes properly given.

12. The annual subscription shall be fixed by the Committee and shall be payable by the 1st October each year. Any member whose subscription is in arrears at the 30th November in any year will cease to be a member of the Association but can apply for re-election.  Anyone wishing to be reinstated will be treated as a new member and required to pay an entrance fee and annual subscription and submit an updated Nomination Form.

13. Retiring members or those temporarily unable to play may transfer to non-playing membership. Automatic transfer to full playing membership is permitted on payment of the full annual subscription only.

14. Any member wishing to resign from the Association should give notice of her intention to do so, in writing, to the Honorary Secretary on or before the 30th September.

15. All significant matters to do with the organisation of and running of the SWGA (selection procedure, funding, events, finance, etc) shall be vested in the elected Committee who will have the authority to act on behalf of the Association as they see fit for the efficient running of the Association. 

16. The Committee shall use the funds of the Association in the best interests of womens’ senior amateur golf in the SWGA South region.

17. The Rules of the SWGA will be reviewed from time to time (version dated) and amendments presented at the Annual General Meeting.

Updated 6/12/24